HOUP · Vaccine Protection Centre

Your vaccine cooler records. One secure place.

The HOUP Vaccine Protection Centre gives clients a central place to manage their vaccine cooler information, record temperatures, document equipment assessments and keep important cold-chain records organised.

Access Client Portal Explore Portal Features
HOUP Vaccine Protection Centre
The Client Portal

Everything organised around your cooler records

The Vaccine Protection Centre is designed to help HOUP clients maintain structured equipment and monitoring records throughout the use of their vaccine coolers.

Registered Cooler Management

View the coolers assigned to your organisation, including serial numbers, model information and associated facility details.

Temperature Records

Record temperature readings with dates, times, cooler references and notes. Review previously entered records to support your documentation.

Cooler Assessments

Complete structured equipment condition checklists and document observations about the cooler's exterior, seals, power supply, display, alarm and cleanliness.

Incident Reporting

Document equipment incidents, relevant dates, associated coolers, observations and actions taken. Keep a record of reported events.

Vaccine Wastage Documentation

Record wastage information, including vaccine descriptions, quantities, dates, reasons and estimated values for supporting records.

Secure Client Access

Access your organisation's portal through an invitation-based account, with password protection and multi-factor authentication.

One portal for your HOUP cooler records

Sign in to view your registered coolers, capture records and maintain your organisation's equipment documentation. Client accounts are created through invitations issued by HOUP.

Access the Client Portal
Benefits for clients

Better organised records. Clearer equipment oversight.

The Vaccine Protection Centre brings key cooler-related documentation together to support consistent record keeping and day-to-day equipment oversight.

01

Centralised Information

Keep cooler details and supporting records together instead of relying on disconnected documents and spreadsheets.

02

Improved Record Keeping

Use structured forms to capture temperature readings, assessments, incidents and wastage information consistently.

03

Greater Equipment Visibility

Review the coolers assigned to your organisation and access their recorded information in one place.

04

Structured Documentation

Capture important dates, readings, observations and actions in dedicated sections of the portal.

05

Convenient Client Access

Access your portal through your client account without needing to manage separate records for each portal function.

06

Supporting Operational Records

Maintain documentation that can assist internal reviews, equipment follow-up and your organisation's record-keeping processes.

Understanding performance

What the temperature test means

This illustrative profile explains a possible cooling, holding and warming pattern. Use actual monitoring records for clinical decisions.

Illustrative temperature profile

Example only: ambient temperature is assumed to remain at +43°C. The internal curve is schematic and is not measured probe data.

Illustrative vaccine cooler temperature profile A schematic internal temperature curve cools, holds for a period and then rises. This is not actual probe data. +43°C +35°C +25°C +15°C +8°C +2°C Start Cooling Holding Later End Ambient test: +43°C Illustrative hold phase Example reference line Schematic progression — not a time-scaled measurement

Important: This chart is illustrative, not actual probe data. It must not be used to validate a cooler or determine whether vaccines are safe to use.

If a temperature excursion is suspected

Follow your facility's excursion procedure. Identify and segregate affected stock as required, document the available readings and contact the designated cold-chain supervisor or pharmacist before using or discarding vaccines.

HOUP Vaccine Protection Centre

Bring your cooler records together.

Access your client portal to view registered coolers, record temperatures, document assessments and maintain your supporting equipment records.

Access Client Portal
HOUP · Practical workflow

Nurse's Step-by-Step Guide

Before you begin

Check the official cooler instructions and your local cold-chain SOP. These determine coolant preparation, packing layout, required vaccine temperature range and monitoring schedule.

01

Prepare the cooler box

  • Inspect the cooler body, lid, seals, handles and closures for damage.
  • Check that required coolant packs and monitoring equipment are available.
  • Prepare coolant packs exactly as directed by the manufacturer and facility SOP.
02

Pack vaccines correctly

  • Arrange coolant packs and separators according to the approved packing diagram.
  • Place vaccines in the designated payload area and follow loading limits.
  • Prevent direct contact with frozen packs unless official instructions explicitly allow it.
  • Close and secure the lid.
03

Check and record temperature

  • Use the approved thermometer or data logger in the position specified by local procedure.
  • Confirm the reading is within the required range for the vaccines being transported.
  • Record the starting temperature, date, time and cooler ID.
  • If the reading is outside the permitted range, follow escalation procedures before dispatch.
04

Transport safely

  • Keep the cooler closed as much as possible.
  • Protect it from direct sunlight and unnecessary heat.
  • Secure the cooler during transport and follow the planned route.
  • Monitor and record temperatures at intervals required by local procedures.
05

Check on arrival

  • Check and record the temperature before transferring the vaccines.
  • Review the logger for out-of-range readings or suspected excursions.
  • Transfer vaccines promptly to approved storage.
  • If an excursion is suspected, identify affected stock and contact the responsible supervisor. Do not use or discard it until advised under local policy.
06

Clean, document and store

  • Record transport duration, readings and incidents.
  • Clean and dry the cooler according to the manufacturer's instructions.
  • Prepare and store coolant packs as directed.
  • Report damage or performance concerns before the next use.
At a glance

Pre-dispatch Checklist

Before the cooler leaves

This checklist is a reminder, not a replacement for required records or monitoring.

0 of 6 items checked
Cold-chain documentation

Temperature Recording & Monitoring

Important

Enter actual readings from the approved thermometer or data logger. Do not estimate missing readings or use the illustrative performance chart as a temperature record.

1. Transport Details

2. Temperature Log

Record actual readings at the intervals required by your facility's SOP.

Stage Time Temperature (°C) Within required range? Action / remarks
Dispatch
During transport
Arrival

3. Temperature Excursion / Incident

4. Handover & Sign-off

This is a supplementary record. Follow your facility's approved documentation, monitoring and excursion procedures. Entries are not automatically saved or transmitted by this webpage.